Survey: Seafarers are Burdened by Administrative Tasks

MarineLink.com
Thursday, October 24, 2013

Seafarers feel they spend too much time on tasks they consider to be an administrative burden according to the findings of a study by the Danish Maritime Authority, supported by InterManager, the international trade association for ship and crew managers.

A comprehensive survey of international seafarers revealed that a third of all nationalities are annoyed or frustrated by administrative burdens in the maritime sector. These burdens stem from what the seafarers consider to be unnecessary repetition of tasks and demands for too much paperwork and documentation to be handled.

The study also concludes that there is a “significant potential to relocate time to more fruitful tasks” to increase efficiency and quality.

The study, which surveyed almost 2,000 anonymous seafarers from 59 different nationalities, asked 55 questions to understand the characteristics and perceptions of administrative burden and the different types of work-related activities perceived as administrative burdens among seafarers.

The survey concentrated on seven main areas of work: preparation of and participation in Port State Control, Flag State Control or Class inspections; vetting inspections; handling of International Vessel and Port Facility Security requirements (including paperwork and mandatory deck watch duties); planning and executing exercises and drills; using and maintaining internal management systems (QSM, ISM etc); completion of journals (garbage, oil, deviation etc); and the completion of port and pre-arrival documents (such as crew and passenger lists, vessel stores, port calls, health declarations etc).

At least 50% of those responding – and sometimes as many as 79% – felt the tasks were repeated too often and required too much documentation and paperwork. The report concluded that “a lot of paperwork and documentation that is being produced on the job contributes little value to the work of the seafarers”.

Port and pre-arrival documentation proved particularly problematic with many seafarers feeling a lot of the paperwork was superfluous. The report advised: “The qualitative comments from the seafarers give the general impression that the amount of necessary paperwork has exploded in recent years and in some cases taken time away from more urgent and meaningful tasks in terms of guaranteeing ship safety. Seafarers suggest easing the rigid control slightly and instead putting more focus on culture and competencies in order to effectively and meaningfully improve efficiency and safety on vessels.”

The report states that “many seafarers are frustrated because they feel that the time usages are disproportionate to the gains of many of the tasks” and advises there is “a large potential to rationalise and/or digitalise at least some of the processes”.

In addition, the report underlines the fact that “seafarers and shipowners” understand the rationale underlying most procedures and requirements even though these may lead to administrative burdens. They acknowledge that such procedures are not implemented with the aim of being a burden but that they in principle serve higher-end objectives like personal safety and environmental protection.”

It points out there is scope for developing “work smart, easy-to-use” digital solutions to reduce paperwork and time consuming manual workflows, particularly in relation to port and pre-arrival procedures. In addition the report recommends a revived focus on seamanship and safety culture with a view to reducing the number of procedures and burdens and advises of a potential for increased co-operation and dialogue between stakeholders in all areas of the maritime sector.

InterManager Secretary General, Captain Kuba Szymanski, said: “InterManager members and their crews were happy to take part in this important survey. The amount of time seafarers report they are spending on administrative tasks is eye-opening and we welcome the report’s suggestion for further investigation into how these requirements can be better complied with to enable smarter working.”
 

Maritime Today


The Maritime Industry's original and most viewed E-News Service

Maritime Reporter February 2016 Digital Edition
FREE Maritime Reporter Subscription
Latest Maritime News    rss feeds

Ports

Owner Fined for 'Dangerously Unsafe' Vessel

The owner of a harbor tanker has been fined £3,000 with more than £7,000 costs after pleading guilty to a charge of operating a vessel for being dangerously unsafe.

N.America's First LNG Marine Fuel Terminal Opens

Harvey Gulf announced the opening of the first marine LNG fueling terminal in North America. Less than a year after the delivery of the M/V Harvey Energy, America’s first LNG-powered vessel,

Nautilus, Metro Move to New HQ in Long Beach

After more than 92 years of operating from various locations in Wilmington, Calif., Nautilus International Holding Corp., along with its subsidiaries Metro Ports,

Environmental

Maersk to Scrap Ships at India's Alang Beaches, NGO Dismayed

Maersk Line said on Friday it had chosen four shipbreaking yards along India's Alang beaches to handle an increase in vessels that need to be scrapped, to the dismay

Helsinki, Tyumen State Universities to form Arctic station

Within the framework of the international project Reeh, Tyumen State University in cooperation with the University of Helsinki are planning to create a unique Arctic observation stations.

Ice Condition 3 for Delaware Bay

The Captain of the Port (COTP), Delaware Bay is notifying mariners that Ice Condition 3 has been set for the Port which includes the Delaware Bay and River, the C&D Canal,

News

Nordana Sea Delivered to Symphony Shipping

After successful sea trials, M.V. Nordana Sea was delivered to Symphony Shipping on February 11, 2016. Constructed by builder Ferus-Smit in the Netherlands (yard number 419),

NATO Ships Arrive in Batumi

This morning, four NATO ships assigned to Standing NATO Mine Counter-Measures Group TWO (SNMCMG2) arrived in Batumi, Georgia for a scheduled visit in an effort

US Oil Drillers Cut Rigs to Least in 6 Years

U.S. energy firms this week cut oil rigs for an eighth week in a row to the lowest levels since January 2010, data showed on Friday, as energy firms continue to

Maritime Safety

Maersk to Scrap Ships at India's Alang Beaches, NGO Dismayed

Maersk Line said on Friday it had chosen four shipbreaking yards along India's Alang beaches to handle an increase in vessels that need to be scrapped, to the dismay

Video: Catapult Testing on Aircraft Carrier Abraham Lincoln

U.S. shipbuilder Huntington Ingalls Industries’ (HII) Newport News Shipbuilding division has begun testing the updated catapult systems aboard the U.S. Navy aircraft

Owner Fined for 'Dangerously Unsafe' Vessel

The owner of a harbor tanker has been fined £3,000 with more than £7,000 costs after pleading guilty to a charge of operating a vessel for being dangerously unsafe.

 
 
Maritime Careers / Shipboard Positions Maritime Contracts Maritime Security Maritime Standards Naval Architecture Pipelines Port Authority Salvage Ship Simulators Sonar
rss | archive | history | articles | privacy | contributors | top maritime news | about us | copyright | maritime magazines
maritime security news | shipbuilding news | maritime industry | shipping news | maritime reporting | workboats news | ship design | maritime business

Time taken: 0.1064 sec (9 req/sec)